Back in 2020, we took a first look at the wave of integrated flying club management tools that were beginning to replace the spreadsheet-whiteboard-and-QuickBooks approach clubs had relied on for years. Five-plus years later, the landscape has grown and shifted. Flight Circle is still around and still simple. Coflyt has expanded well beyond its original aircraft-partnership roots. A new mobile-first entrant, 5-by-5, has built an AI assistant into the mix. Flight Schedule Pro has doubled down on the flight-school and training-center market. And Planewise has staked out a narrower, maintenance-only niche that some clubs use alongside a separate scheduler.
As before, the core question for a club is the same: does the product handle scheduling, maintenance tracking, squawk reporting, and billing in one place, and how much of that do you actually need?
A quick refresher on what to look for
Here's how the five products stack up.
5-by-5
5-by-5 is the newest of the group and the most mobile-centric, built as a phone-first app with a companion web dashboard for deeper analytics. It's organized around two tracks, Club (for co-ownership groups and flying clubs sharing an aircraft) and Solo (for individual owners), and covers shared scheduling with conflict prevention, flight logging with FlightAware auto-prefill, maintenance and AD tracking, squawk reporting with photos, and pilot currency calculations. Its standout feature is a built-in AI assistant that can pull from a club's scanned logbooks, maintenance history, squawks, and finances to answer questions in plain English, and can even book a flight hands-free. It also scans and OCRs paper logbooks into searchable text, useful for clubs still sitting on binders of handwritten entries.
Pricing is per-member rather than per-aircraft. There's a free tier for partnerships of up to two members and one aircraft with basic features (limited maintenance items, no logbook scanning, no AI). The paid Club plan runs $4.99/member/month billed annually (or $6.99 month-to-month), with unlimited members and full functionality, capped at $25/month per aircraft on the annual plan regardless of club size, a structure that keeps costs predictable as a club grows. Club Pro adds support for multiple aircraft under one group. 5-by-5 also offers discounted pricing for AOPA Network flying clubs.
Website: fly5by5.com
Flight Circle
Flight Circle is the elder statesman here, on the market since 2014 and one of the first products to combine scheduling and billing in a single tool. It's a mobile-responsive website rather than a dedicated app, which its founder has long argued is an advantage: every feature works at full functionality on any device, with nothing held back for a smaller "app version." It covers scheduling, maintenance reminders, squawk tracking, point-of-sale billing (including tap, dip, swipe, Apple Pay, and ACH), recurring and autopay billing, QuickBooks sync, and a training module for Part 61/141 schools. It's used by both flight schools and flying clubs, including some AOPA Network clubs.
Pricing is refreshingly simple: $10 per month, per aircraft, with unlimited users and all features included. Credit card processing is available through Flight Circle's payment partner at competitive rates, without an added platform markup.
Website: flightcircle.com
Coflyt
Coflyt started out serving aircraft partnerships and individual owners before expanding into full flying-club functionality. Like 5-by-5, it's built mobile-first, with squawk sheets, maintenance insights, flight logging, scheduling, and payments all handled from the phone. It now offers FAA-compliant digital logbooks, direct AD import from the FAA, ForeFlight flight import, and the ability to give a club's A&P mechanic a scoped view into maintenance records.
Coflyt's pricing has grown more tiered since 2020. The base Coflyt plan ($24/month or $170/year) is aimed at individual owner-operators and doesn't include scheduling or billing. Clubs and partnerships need Coflyt Plus, which adds unlimited users plus reservations, scheduling, and payment/billing management for $43/month or $430/year for one aircraft, with additional aircraft at $10/month each. There's also a Business tier for aircraft over 6,000 pounds gross weight with flight manifest and passenger-log features, aimed more at complex operations than typical club fleets.
Website: coflyt.com
Flight Schedule Pro
Flight Schedule Pro has grown into one of the larger players in the space, now serving more than 1,300 flight schools, universities, career pilot training centers, and flying clubs, and it shows in the product's orientation. It's built around modular "hubs", scheduling, billing, training, maintenance, and reporting, that can be purchased individually or as an all-in-one Suite. The maintenance hub covers digital work orders, generated logbook entries, and real-time usage data; the billing hub auto-generates invoices at check-in and integrates with QuickBooks Online; and the training hub is built out for Part 141/61 compliance recordkeeping, which matters more to flight schools than most flying clubs. It does have a dedicated flying-clubs product page, emphasizing member self-service booking, currency-based scheduling restrictions, and reporting on utilization and revenue.
Unlike the other four products, Flight Schedule Pro doesn't publish per-aircraft or per-member pricing, it's quote-based, requiring a request through its sales team. That makes it harder to comparison-shop up front, though it may reflect the platform's heavier feature set and its lean toward larger training operations rather than small member-run clubs.
Website: flightschedulepro.com
Planewise
Planewise is the outlier on this list: it's maintenance and squawk tracking only, with no scheduling or billing module. A club would run it alongside a separate scheduler rather than as a replacement for one. Within that lane, it's fairly deep, squawk tickets with severity levels and photo evidence, inspection and life-limited-part tracking with real-time alerts, an interactive fleet map, and an AI layer that screens each squawk for relevant FAR references and flags recurring-issue patterns (for example, catching that a vacuum pump has failed three times in six months before it strands someone on a ramp). It's built for everything from a single aircraft up through commercial fleets.
Pricing is volume-based and per-aircraft: $10/month for each of the first 10 aircraft, dropping to $8/month for the next 15, and $6/month beyond 25, with unlimited members and unlimited tickets at every tier. For a club that already has a scheduler it likes and just wants sharper maintenance visibility, Planewise is worth a look; for a club that wants one product to do everything, it's a piece of the puzzle rather than the whole picture.
Website: planewise.app
Choosing among them
For a small-to-midsize club that wants scheduling, maintenance, squawks, and billing in one place without a lot of fuss, Flight Circle's flat $10/aircraft pricing and unlimited-users model remains hard to beat on simplicity. Clubs that want a more modern, mobile-first experience, and are willing to pay per member rather than per aircraft, will find 5-by-5 and Coflyt Plus cover similar ground, with 5-by-5's AI assistant and logbook scanning as a point of differentiation and Coflyt's longer track record with partnerships as its own. Larger clubs may find Flight Schedule Pro's modular hubs worth the price. And any club already happy with its scheduler but frustrated by paper squawk sheets and missed inspections could bolt on Planewise without switching anything else.
As with the original 2020 lineup, the honest answer is that there isn't a single best choice, only the best fit for how a particular club actually operates.
