What Should Your First Meeting of 2026 Cover?
Your first meeting of the year sets the tone for everything that follows. It’s an opportunity to align your members, review your club’s structure, and lay the groundwork for a successful year. Here are some key topics to consider:
Review Bylaws and Operational Rules
Take time to confirm that your club’s governing documents still serve your members well. If updates are needed, this is the time to propose and discuss them.
Discuss Insurance Costs
Insurance premiums tend to rise annually, and this affects every member. Talk openly about how these changes impact the club and explore strategies to manage costs. For deeper insight, I recommend listening to Flying Clubs Radio Edition 49, Edition 14, and Edition 3.
Evaluate Club Fees and Finances
Transparency is key. Share financial reports and discuss whether current fee structures are still appropriate. If changes are needed, make sure members understand the reasoning and implications.
Appoint a Safety Officer
Safety is the cornerstone of any flying club. A dedicated safety officer helps ensure your club remains proactive and responsive to safety concerns. This role should be clearly defined and supported by leadership.
Review Leadership Roles
Consider refreshing your leadership team or clarifying responsibilities. This helps members understand how the club operates and encourages broader participation. Check out this Question of the Month edition on leadership.
Document the Meeting Thoroughly
Make sure your club secretary takes detailed notes. This is a formal business meeting, and accurate records are essential for transparency and accountability.
Invite Member Input
Create space for members to share opinions, raise concerns, and suggest improvements. An open forum builds trust and ensures your club remains responsive to the needs of its members.
As you head into the first meeting of the new year, think of it as a chance to get everyone on the same page and set the tone for what’s ahead. It doesn’t have to be perfect, but it should be thoughtful. Talk about what’s working, what’s not, and what you want to improve. Keep it open, honest, and focused on making the club better for everyone. A little planning now can go a long way toward a smoother, safer, and more enjoyable year of flying.
